Guidelines for Using Generative AI (GenAI) Tools in Manuscripts

Generative AI tools can assist in academic writing but must be used responsibly to maintain research integrity. Authors bear full responsibility for all manuscript content, including AI-generated material. Please follow these guidelines:

1. Language and Formatting:

GenAI tools (e.g., ChatGPT, Grammarly) may be used to improve grammar, spelling, and formatting. Authors must carefully review and edit all AI-generated content for accuracy and coherence.

2. Content Accuracy & Originality:

Verify the correctness of AI-generated text, citations, and data. Use plagiarism detection tools to ensure originality and avoid copyright issues.

3. Figures and Data:

Review AI-generated charts and visuals to ensure they accurately represent the original data and do not mislead.

4. Transparency and Disclosure:

Disclose the use of AI tools in the Methodology or Acknowledgements section, specifying the tool name, version, and specific use (e.g., language editing, data analysis).

5. No Data Fabrication or Manipulation:

Do not use GenAI to create, fabricate, or manipulate data or images in a way that distorts research results.

6. Limitations and Authorship:

GenAI tools cannot replace human research efforts or be credited as authors. Only human contributors responsible for the work should be listed as authors.

Visa Information for Conference Participants

As of May 2025, Vietnam grants visa-free entry to citizens of several countries for short-term stays:

Visa-Free Entry

ASEAN Member States (e.g., Thailand, Singapore, Malaysia, Indonesia, the Philippines, Laos, Cambodia, Myanmar, Brunei): Visa-free entry ranging from 14 to 30 days depending on bilateral agreements.

Japan, South Korea, Russia, and Nordic Countries (Denmark, Norway, Sweden, Finland): Visa-free entry for up to 45 days.

United Kingdom, France, Germany, Italy, Spain, and other EU countries: Visa-free entry for up to 45 days (policy extended through December 31, 2025).

Belarus and Chile: Visa-free entry for up to 90 days.

Please check with the nearest Vietnamese embassy or consulate for the latest details on visa-free eligibility and duration.

Visa Requirements

If your country is not listed under the visa-free policy, you will need to apply for a visa to enter Vietnam.

Tourist Visa (Type DL) or Business Visa (Type DN): Both options are commonly used for attending conferences.

Application:

Apply online via the official Vietnam e-Visa system, or at the Vietnamese embassy/consulate in your country of residence.

Ensure your passport is valid for at least six months beyond your planned entry date and has at least two blank pages.

Timeline:

The e-Visa is typically issued within 3–5 working days and allows a single entry of up to 90 days.

It is strongly recommended to apply at least two to four weeks in advance of your intended travel date to avoid delays.